Hanney Community Pub Ltd
Hanney Community Pub Ltd

AGM Agenda & Minutes

HANNEY COMMUNITY PUB LTD

Minutes of the 4th Annual General Meeting held on March 18th 2019 at Hanney War Memorial Hall, East Hanney, commencing at 8.30pm

 

 

In Attendance

Directors

Dave Lea (Chair), David Corps (Company Secretary), Chris French, Chris Kelland

 

Shareholders

D Blomley, A Bowler, T & K Bradshaw, J Catchpole, R & C Clayton, J Corps, L Firth, A & J Fletcher, M French, K & I Gray, M Haynes, T Hockaday, G & K Hudson, M Hutchings, M Jones, J Kelland, N Kilbey, P Larder, J Lea, F Peck, M & L Royan, L Scott, J & A Stagg, B & D Sutton, M Trowell, W & C Watkin, G & A Young.

 

Apologies

G Garner, P & C Manvell, A & J Miller, R Wilson

 

1.       Welcome to Shareholders

The Secretary read the Notice of Meeting and welcomed the shareholders present.

 

2.       Chairman’s Report 2018

Review of 2018

The Chairman presented a review of the company’s activities in 2018.

He reported that 2018 was a much more stable year for the management of Hanney Community Pub Ltd. There was no major building work or major expenditure in 2018.

Work was completed to replace the rear plastic roofs and cellar doors. A plan for the list of works already identified and with planning approval has been agreed.

He welcomed David Corps to the board and his subsequent appointment as the Company Secretary taking over this role from Chris French.

The Chairman reported that our insurance provider, NFU, was pursued for a contribution towards the £13k cost for the roof repair and ridge thatch replacement, but this was unsuccessful as we were not insured with them when the damage occurred in 2011. NFU were unwilling to support a legal approach to Punch Taverns Insurers, so this item is now closed.

He reported that the management approach Hanney Community Pub Ltd towards our tenants has been one of clear communication on tenancy issues but otherwise a “hands off” approach on issues relating to the operation and management of the pub.

He stated a well-run Plough, with tenants, can produce everything we are looking for;

·        Good beers, many local

·        Good food, lunchtime & evening

·        Good atmosphere & a welcoming village location

He remarked the directors are regular and frequent users of the Plough and are fully aware of the difficulties the tenants have faced, not least the injury to the chef, stopping food services over Christmas and the New Year period.

He hoped that 2019 will be a much better year for the restaurant and food provision, and wished Jason, the new chef, well in the kitchen.

He congratulated the tenants on achieving a food hygiene rating of 4 when this was recently reassessed by the environmental health officer.

He reported that we have become members of the Oxford Community Pub Group.

He mentioned the unincorporated association “The Friends of the Plough” which is able to receive donations or bequests of shares and hold them on behalf of the community, with the ultimate aim to have enough shares to ensure the Plough remains a pub for the community.

Finally, he thanked the Shareholders for their continued support for the Plough and for their interest and desire to see the Plough as a great community asset.

The Chairman responded to questions.

 

3.       Adoption of Annual Accounts 2018 & Finance Report

Chris French read out a statement giving shareholders details of the financial outcomes for 2018 and responded to questions.  He proposed & directors seconded that the Annual Accounts for 2018 be approved.  This was passed without any shareholder voting not content.

 

4.       Election of Directors

David John Lea was re-elected for a further term of 3 years.

David John Corps was elected for a term of 3 years.

Both elections were supported by a show of hands of shareholders present.

 

5.       Share Dealing Window

The Company Secretary announced that there would be a further share dealing window in April 2019.  This gives shareholders the opportunity to sell some or all of their shares in HCP Ltd.   Preference for buying shares will be given to existing shareholders and then to other villagers of East Hanney and West Hanney who would like to own shares in our community pub.  This opportunity will communicated to all shareholders by email and advertised to villagers in the April edition of the Hanney News. 

The Company Secretary would be grateful if shareholders could email him at, david.corps@btinternet.com, to express an interest in selling or buying shares, the price they are prepared to sell their shares or purchase further shares, and the number of shares they wish to sell or purchase.                                 

 

6.       Any other business (Open Forum)

The Chairman presided over an Open Forum of questions.

 

The Chairman declared the meeting closed at 9.10pm

 

 

 

HANNEY COMMUNITY PUB LTD

Minutes of the 3rd Annual General Meeting held on March 19th 2018 at Hanney War Memorial Hall, East Hanney, commencing at 8.30pm

 

 

In Attendance

Directors

Dave Lea (Chair), Chris French (Company Secretary), Chris Kelland

 

Shareholders

C & S Baker, A & S Bodimeade, R & N Border, D & J Bratley, T Bretell, P Dewhurst, A Fletcher, M French, G & S Garner, P Glenister, R & J Graham, K & I Gray, P & J Haines, M Haynes, K Hudson, M & S Hutchings, M Jones, J Kelland, N Kilbey, G Langton, P Larder, C Manvell, P Manvell, A Miller, F Peck, A & J Stagg, N Stockdale, M Trowell, W Watkin, E Wilkinson, R Wilson.

 

  1. Welcome to Shareholders

The Secretary read the Notice of Meeting and welcomed the shareholders present.

 

  1. Chairman’s Report 2017

Review of 2017

The Chairman presented a review of the company’s activities in 2017.  He particularly remarked upon the retirement of Phil Larder as a director and thanked the volunteers for their contribution to the quick turnaround of the pub in January.  The Chairman also gave full details of the structural problems with the roof and the work undertaken to resolve them.  The Chairman responded to questions.

 

  1. Adoption of Annual Accounts 2017 & Finance Report

The Company Secretary read out a statement giving shareholders details of the financial outcomes for 2017 and responded to questions.  He proposed & directors seconded that the Annual Accounts for 2017 be approved.  This was passed without any shareholder voting not content.

 

  1. Any other business (Open Forum)

The Chairman presided over an Open Forum of questions.

 

The Chairman declared the meeting closed at 9.35pm

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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