HANNEY COMMUNITY PUB LTD

 

ANNUAL GENERAL MEETING

 

Dear Shareholder,

 

Notice is hereby given that the 6th Annual General Meeting of Hanney Community Pub Ltd will be held virtually via Zoom on Wednesday 31st March 2021 commencing 7pm.

 

Covid-19 restrictions prevent us from meeting face to face, hence the need for a virtual meeting.

 

Invitations to join the Zoom meeting will be sent to all shareholders in advance of the meeting.

 

The following business will be conducted:

 

AGENDA

 

  1. Welcome to shareholders

 

  1. Chairman’s Report 2020

 

  1. Adoption of Annual Accounts 2020 & Finance Report

To receive and approve the accounts for the period ending December 31st 2020

 

  1. Election of Directors

Clive Ward was appointed to the Board in 2020 and is required to stand for election.

 

In the absence of any other nominees by the closing date of the 30th November 2020, Clive Ward is elected to serve a term of 3 years.

 

  1. Poll on Ordinary Resolution 1

That at the Annual General Meeting of the company to be held in 2021 shareholders elect one of their number, who is not a Director, to act as Auditor for a period not exceeding three years.

 

  1. Poll on Ordinary Resolution 2

That at every Annual General Meeting the elected Auditor presents a written Confirmation of Facts that is attached to the Audited Accounts as they are presented to the meeting informing shareholders of the use of Shareholders’ Funds for the preceding accounting period.

 

  1. Poll on Special Resolution

That the revised Memorandum & Articles of Association of Hanney Community Pub Ltd dated 1st March 2021 that has been made available to shareholders prior to the meeting be approved.

 

The proposed, revised Memorandum and Articles of Association of Hanney Community Pub Ltd dated 1st March 2021 are available to view on our company website; www.hanneycommunitypub.co.uk under the heading What’s New? Proposed changes have been highlighted and noted * comments to clarify changes.

 

  1. Any other business (Open Forum)

 

 

Voting

The proposed resolutions have significant implications for the management of HCPL. Shareholders are encouraged to read the attached statements carefully.

 

The attachments contain a statement by the proposer on the subject matter of the proposed Resolutions and the response by the Board of Directors who are against all three Resolutions.

 

To assist with the smooth running of the meeting it would be very helpful if shareholders could consider the proposed Resolutions and cast their votes in advance of the meeting.

 

Votes may be sent to the Company Secretary using the attached voting proforma, by email to david.corps@btinternet.com or delivered to Eland House, Winter Lane, West Hanney, to be received by 7pm on Monday 29th March 2021.

 

Proxies

Proxies may attend the virtual meeting and vote on behalf of shareholders, provided that the Company Secretary has been given at least 48 hours’ notice by e-mail to david.corps@btinternet.com of a Proxy being nominated. No form is required. The closing date for Proxy nominations is Monday 29th March 2021 at 7pm.

 

Joint shareholders

In accordance with the Share Offering, only the first named holder of shares may vote at the meeting or in any election of directors.  A first-named shareholder may appoint any joint shareholder as a Proxy (see above) to exercise their vote.

 

 

By Order of the Board

 

David Corps

Company Secretary

HCP Ltd

 

david.corps@btinternet.com                                                                            8th March 2021

 

 

Hanney Community Pub Ltd. (Registered in England & Wales no. 9327878)

Registered office:  Eland House, Winter Lane, West Hanney, Wantage, England, OX12 0LF

 

 

HANNEY COMMUNITY PUB LTD

Minutes of the 4th Annual General Meeting held on March 18th 2019 at Hanney War Memorial Hall, East Hanney, commencing at 8.30pm

 

 

In Attendance

Directors

Dave Lea (Chair), David Corps (Company Secretary), Chris French, Chris Kelland

 

Shareholders

D Blomley, A Bowler, T & K Bradshaw, J Catchpole, R & C Clayton, J Corps, L Firth, A & J Fletcher, M French, K & I Gray, M Haynes, T Hockaday, G & K Hudson, M Hutchings, M Jones, J Kelland, N Kilbey, P Larder, J Lea, F Peck, M & L Royan, L Scott, J & A Stagg, B & D Sutton, M Trowell, W & C Watkin, G & A Young.

 

Apologies

G Garner, P & C Manvell, A & J Miller, R Wilson

 

1.       Welcome to Shareholders

The Secretary read the Notice of Meeting and welcomed the shareholders present.

 

2.       Chairman’s Report 2018

Review of 2018

The Chairman presented a review of the company’s activities in 2018.

He reported that 2018 was a much more stable year for the management of Hanney Community Pub Ltd. There was no major building work or major expenditure in 2018.

Work was completed to replace the rear plastic roofs and cellar doors. A plan for the list of works already identified and with planning approval has been agreed.

He welcomed David Corps to the board and his subsequent appointment as the Company Secretary taking over this role from Chris French.

The Chairman reported that our insurance provider, NFU, was pursued for a contribution towards the £13k cost for the roof repair and ridge thatch replacement, but this was unsuccessful as we were not insured with them when the damage occurred in 2011. NFU were unwilling to support a legal approach to Punch Taverns Insurers, so this item is now closed.

He reported that the management approach Hanney Community Pub Ltd towards our tenants has been one of clear communication on tenancy issues but otherwise a “hands off” approach on issues relating to the operation and management of the pub.

He stated a well-run Plough, with tenants, can produce everything we are looking for;

·        Good beers, many local

·        Good food, lunchtime & evening

·        Good atmosphere & a welcoming village location

He remarked the directors are regular and frequent users of the Plough and are fully aware of the difficulties the tenants have faced, not least the injury to the chef, stopping food services over Christmas and the New Year period.

He hoped that 2019 will be a much better year for the restaurant and food provision, and wished Jason, the new chef, well in the kitchen.

He congratulated the tenants on achieving a food hygiene rating of 4 when this was recently reassessed by the environmental health officer.

He reported that we have become members of the Oxford Community Pub Group.

He mentioned the unincorporated association “The Friends of the Plough” which is able to receive donations or bequests of shares and hold them on behalf of the community, with the ultimate aim to have enough shares to ensure the Plough remains a pub for the community.

Finally, he thanked the Shareholders for their continued support for the Plough and for their interest and desire to see the Plough as a great community asset.

The Chairman responded to questions.

 

3.       Adoption of Annual Accounts 2018 & Finance Report

Chris French read out a statement giving shareholders details of the financial outcomes for 2018 and responded to questions.  He proposed & directors seconded that the Annual Accounts for 2018 be approved.  This was passed without any shareholder voting not content.

 

4.       Election of Directors

David John Lea was re-elected for a further term of 3 years.

David John Corps was elected for a term of 3 years.

Both elections were supported by a show of hands of shareholders present.

 

5.       Share Dealing Window

The Company Secretary announced that there would be a further share dealing window in April 2019.  This gives shareholders the opportunity to sell some or all of their shares in HCP Ltd.   Preference for buying shares will be given to existing shareholders and then to other villagers of East Hanney and West Hanney who would like to own shares in our community pub.  This opportunity will communicated to all shareholders by email and advertised to villagers in the April edition of the Hanney News. 

The Company Secretary would be grateful if shareholders could email him at, david.corps@btinternet.com, to express an interest in selling or buying shares, the price they are prepared to sell their shares or purchase further shares, and the number of shares they wish to sell or purchase.                                 

 

6.       Any other business (Open Forum)

The Chairman presided over an Open Forum of questions.

 

The Chairman declared the meeting closed at 9.10pm

 

 

 

HANNEY COMMUNITY PUB LTD

Minutes of the 3rd Annual General Meeting held on March 19th 2018 at Hanney War Memorial Hall, East Hanney, commencing at 8.30pm

 

 

In Attendance

Directors

Dave Lea (Chair), Chris French (Company Secretary), Chris Kelland

 

Shareholders

C & S Baker, A & S Bodimeade, R & N Border, D & J Bratley, T Bretell, P Dewhurst, A Fletcher, M French, G & S Garner, P Glenister, R & J Graham, K & I Gray, P & J Haines, M Haynes, K Hudson, M & S Hutchings, M Jones, J Kelland, N Kilbey, G Langton, P Larder, C Manvell, P Manvell, A Miller, F Peck, A & J Stagg, N Stockdale, M Trowell, W Watkin, E Wilkinson, R Wilson.

 

  1. Welcome to Shareholders

The Secretary read the Notice of Meeting and welcomed the shareholders present.

 

  1. Chairman’s Report 2017

Review of 2017

The Chairman presented a review of the company’s activities in 2017.  He particularly remarked upon the retirement of Phil Larder as a director and thanked the volunteers for their contribution to the quick turnaround of the pub in January.  The Chairman also gave full details of the structural problems with the roof and the work undertaken to resolve them.  The Chairman responded to questions.

 

  1. Adoption of Annual Accounts 2017 & Finance Report

The Company Secretary read out a statement giving shareholders details of the financial outcomes for 2017 and responded to questions.  He proposed & directors seconded that the Annual Accounts for 2017 be approved.  This was passed without any shareholder voting not content.

 

  1. Any other business (Open Forum)

The Chairman presided over an Open Forum of questions.

 

The Chairman declared the meeting closed at 9.35pm

 

 

 

 

 

 

 

 

 

 

 

 

 

 

AGM Agenda & Minutes

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