AGM Agenda & Minutes

HANNEY COMMUNITY PUB LTD

Minutes of the 6th Annual General Meeting held on March 31st 2021

virtually via Zoom commencing at 7pm

 

 

In Attendance

Directors

Dave Lea (Chair), David Corps (Company Secretary), Clive Ward

 

Shareholders

N Haisman-Smith, J Grandison, D Howe, K Sanders, M Wilson, J Lea, E Wilkinson, J & T Brettell, R Clayton, C Surman, G & S Garner, C & W Watkin, M McGowan, D & J Bratley, R Walters, J Catchpole, C Ward, J Corps, M Hutchings, A & S Bodimeade, P & J Haines, K & T Bradshaw, A & J Stagg, K Gray, C Jay, P & C Karney, F Peck, S Cakebread, C & M French, C Kelland, J Beckley, S Garvey, D Blomley, C Chater, P Dewhurst, C & P Manvell, J Smith, K West,

 

Apologies

S Tyser

 

  1. Welcome to Shareholders

The Secretary read the Notice of Meeting and welcomed the shareholders present.

 

  1. Chairman’s Report 2020

The Chairman presented a review of the company’s activities in 2020.  A copy of this report is available to shareholders on request from enquiries@hanneycommunitypub.co.uk

For confidentiality purposes, this report is not to be put on to the website, as the content would be available to non-shareholders.

There were no questions for the Chairman.

 

  1. Adoption of Annual Accounts 2020 & Finance Report

Clive Ward, Finance Director, delivered his Finance Report taking shareholders through our abbreviated Annual Accounts 2020.

A copy of this report is available to shareholders on request from enquiries@hanneycommunitypub.co.uk

For confidentiality purposes, this report is not to be put on to the website, as the content would be available to non-shareholders.

Shareholders voted unanimously to approve the Annual Accounts 2020.

 

  1. Election of Directors

Clive Ward was appointed to the Board in 2020 and is required to stand for election.

In the absence of any other nominees by the closing date of the 30th November 2020, Clive Ward was elected to serve a term of 3 years.

 

  1. Poll on Resolutions

Before the Poll on the resolutions, Chris French made a short statement to shareholders on the three resolutions before them.  A number of Shareholders made comments on the resolutions.  The Chairman responded on behalf of the Board of Directors. The AGM was paused to allow time for any shareholders who had still to vote, or wished to change their vote, to do this via the private chat, in the knowledge that voting was confidential. The Company Secretary thanked Peter Packham, Councillor WHPC, for independently verifying the votes and proxy votes already cast in advance of the AGM. Peter Packham will also verify the votes cast via the private chat after the AGM.  The votes cast at the AGM were added to the votes already cast, and the Company Secretary announced the results of the Poll at the AGM as follows.

 

  1. Poll on Ordinary Resolution 1

That at the Annual General Meeting of the company to be held in 2021 shareholders elect one of their number, who is not a Director, to act as Auditor for a period not exceeding three years.

The number of votes for                                      195,680

The number of votes against                               122,710

Percentage of votes cast for the resolution         61%

The resolution is passed

 

  1. Poll on Ordinary Resolution 2

That at every Annual General Meeting the elected Auditor presents a written Confirmation of Facts that is attached to the Audited Accounts as they are presented to the meeting informing shareholders of the use of Shareholders’ Funds for the preceding accounting period.

The number of votes for                                      195,680

The number of votes against                               122,710

Percentage of votes cast for the resolution         61%

The resolution is passed

 

  1. Poll on Special Resolution

That the revised Memorandum & Articles of Association of Hanney Community Pub Ltd dated 1st March 2021 that has been made available to shareholders prior to the meeting be approved.

The number of votes for                                      195,680

The number of votes against                               122,710

Percentage of votes cast for the resolution         61%

The special resolution was not passed

 

  1. Any Other Business (Open Forum)

The Chairman announced that the Board of Directors, regard the passing of the ordinary resolutions to be a vote of no confidence, and tendered their resignation.  Chris French and Chris Kelland had indicated in advance of the AGM that they were willing to stand as Directors and were duly appointed as Directors of HCPL.

 

Shareholders were invited to express an interest in standing as Directors, Stuart Cakebread indicated such an interest.

 

The Chairman, Dave Lea, made a final statement to shareholders before handing over the chairmanship of the AGM to Chris French.

Chris French answered questions from a number of shareholders and then adjourned the AGM.

 

  1. Adjourned Meeting – Wednesday, April 7th at 7pm

The Chairman declared the meeting open and that it was quorate (10 shareholders standing by & 2 directors (CF & CK) with a total exceeding 50,000 shares).   Marie Haynes was nominated for the position of independent examiner of the accounts (described in the resolution as a person who would “act as Auditor”).  In the absence of any other nominees by the closing date, Marie Haynes was elected to serve a term of 3 years.

 

The meeting closed at 7.01pm.

 

Chris French

Chairman                                                                            28 April 2021

 

 

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